Recurring Appointments

The Recurring Appointments feature in Booknetic allows your customers to schedule ongoing bookings across multiple days, weeks, or months without creating separate appointments each time. This feature is especially useful for services that rely on regular sessions, such as yoga classes, therapy sessions, or monthly consultations.

By enabling recurring appointments, you improve convenience for customers, reduce repetitive booking tasks, and ensure your calendar stays organized.

Why Use Recurring Appointments?

• Appointments can repeat daily, weekly, or monthly.

• Flexible controls for full period (start and end dates) or fixed frequency (number of repeats).

• Conflict-free scheduling: overlapping bookings are automatically prevented.

• Customizable payment options (all at once or per appointment).

How to Enable Recurring Appointments?

Step 1: Navigate to the Services Module

• Open the Booknetic dashboard.

• Go to Services.

• Either create a new service or edit an existing one where you want to allow recurring bookings.

Step 2: Enable Recurring Appointments

• Open the service settings panel.

• Locate the Recurring Appointments option.

• Toggle it on to activate recurring booking for that service.

Once enabled, customers will be able to choose between a one-time appointment or a recurring appointment when booking.

Step 3: Configure Recurrence Types

Booknetic supports three recurrence patterns, each adapting the booking panel to make scheduling simple:

1. Daily Recurrence

• Customers can repeat the appointment every day within the defined period.

• Example: A 5-day training program from June 1–5 creates one appointment per day.

• Best for short daily programs like workshops or bootcamps.

2. Weekly Recurrence

• Customers can select one or more days of the week to repeat.

• Example: A yoga class every Monday, Wednesday, and Friday for the next 4 weeks.

• Ideal for weekly courses, classes, or therapies.

3. Monthly Recurrence

• Customers can select specific days of the month.

• Example: Appointments scheduled on the 5th and 20th of each month for 3 months.

• Suitable for monthly checkups, meetings, or long-term programs.

Step 4: Set Recurrence Rules

After choosing a recurrence type (Daily, Weekly, or Monthly), you must decide how the repetition is calculated. Booknetic provides two options:

Fixed Full Period

• Defines how long the recurrence lasts.

• Customers specify a duration:

  • X days

  • X weeks

  • X months

• Example: If a customer selects 4 weeks with a weekly recurrence, the system generates all weekly bookings across that 4-week period.

Fixed Frequency

• Defines how many times per period the appointment repeats.

• Customers enter how many times per week/month/day the appointment should occur.

• Example: If a customer selects 2 times per week for 4 weeks, the system creates 8 appointments in total.

Both options can work together: the Fixed full period sets the timeframe, while Fixed frequency defines how often within that timeframe the bookings repeat.

Payment Options

Recurring appointments support flexible payment methods:

• Pay for all appointments at once – Customers pay upfront for the entire recurring series.

• Pay per appointment – Customers pay separately for each occurrence in the series. This is useful for ongoing services where customers prefer a pay-as-you-go approach.

Handling Remaining Payments with Payment Links

In many businesses, it is not always practical to request the full amount at the time of booking. Customers may prefer to pay a deposit upfront and settle the remaining balance later.

Booknetic solves this with Payment Links.

• Manual payment links: From the admin dashboard, you can generate a payment link for the due balance of any appointment. Simply open the appointment details, choose the desired payment method (e.g., Stripe, PayPal, Mollie, Square, Razorpay), and Booknetic will create a secure payment link. You can then share this link with the customer.

• Automated payment links via Workflows: Payment links can also be sent automatically through the Workflow Module. For example, you can create a workflow to send a payment link reminder 1 day before the appointment or 1 hour before the appointment.

• Shortcodes for payment links: Booknetic provides shortcodes for each supported gateway, which can be used in email/SMS/WhatsApp notifications or invoices:

  • {appointment_payment_link_stripe} – Stripe

  • {appointment_payment_link_paypal} – PayPal

  • {appointment_payment_link_mollie} – Mollie

  • {appointment_payment_link_square} – Square

  • {appointment_payment_link_razorpay} – Razorpay

Example Use Cases

• Yoga Teacher – Weekly classes every Wednesday for 2 months.

• Therapist – Bi-weekly sessions for 6 months.

• Language Tutor – Daily practice sessions for 10 days.

• Doctor’s Office – Monthly check-ups on the 1st of every month.