When2meet does one thing well: a group paints the hours they are free on a grid, and a heat map shows the overlap. It is free and needs no account. It also shows ads on every page, sends no reminders, syncs with no calendar, has no mobile layout and gives you no way to edit or delete an event. Those gaps are why "When2meet alternative" is a search in its own right.
This guide lists nine alternatives. Six are free availability grids and poll tools in the same spirit as When2meet, and two are the hosted scheduling suites people graduate to. One is for a different job: Booknetic, which lets customers book paid appointments on your own WordPress site. We created a When2meet event and a WhenIsGood poll ourselves in October 2026; the other tools come from their own sites, read on 25 October 2026, and from public reviews.
Short answer. Timeful is the closest thing to a better When2meet: the same grid, no ads, no login, calendar autofill and email reminders. LettuceMeet and Crab Fit are the other free grids. WhenIsGood is the ad-free classic, and Rallly is the open-source poll with a real Pro plan. Doodle and Calendly suit teams that also want booking pages. If your "meeting" is a customer booking a paid appointment, Booknetic puts that flow on your own WordPress site for a flat licence.
What When2meet does, and where it stops
We created a When2meet event on 25 October 2026 and answered it as three participants. The flow is one form, one link and a grid, and the group heat map with names on hover is still the best part. The limits showed up just as fast. Google ads load on every page, and our browser picked up DoubleClick and Facebook cookies. There is no reminder, no calendar invite and no way to confirm the chosen time. The page has no mobile layout and renders at desktop width on a phone. Once created, an event cannot be edited or deleted. Our When2meet vs Doodle vs Calendly comparison goes through the test in detail.
The alternatives at a glance
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1. Timeful: the better When2meet, free and without ads
Timeful , formerly Schej, was built as a When2meet replacement and says so on its home page. The flow is the same: create an event, share the link, see where everyone's availability overlaps. The differences are the parts When2meet never added. In October 2026 the site announced that it had dropped its banner ads and its premium tier, so everything is free. Availability can be filled in from Google Calendar, Outlook, Apple Calendar or an ICS feed, other people see only the slots you mark, and times convert to each viewer's time zone. With a sign-in you can get an email each time someone joins and send reminder emails on the day of creation and one and three days later.
Price Free; the site says the banner ads and the premium tier were removed
Accounts None to create or respond; sign in for email notifications and reminders
Calendars Autofill from Google Calendar, Outlook, Apple Calendar or an ICS URL; calendar access optional
Time zones Converted to the viewer's zone, with a selector on every poll
Limits Unlimited responses; the FAQ cites events with more than 500
Code Open source, 1,788 GitHub stars shown on the home page
Pros and cons for Timeful, LettuceMeet, Crab Fit, Rallly and Cally come from their own sites and public reviews. We did not create events on them for this update; When2meet and WhenIsGood were tested.
Everything When2meet lacks, for free: no ads, calendar autofill, reminders, time zones and a mobile layout.
No login for creators or participants; the account is optional and only switches on the emails.
Open source with an active Discord community, and Reddit reviews quoted on the site praise the phone experience.
A small company runs it, and the business model changed in 2026, so check the site before a long-term bet.
Reminders and join notifications need a sign-in, unlike the grid itself.
No booking page, so it cannot replace Calendly for one-to-one bookings.
2. LettuceMeet: the familiar grid with a Google Calendar overlay
LettuceMeet is the other name people reach for after When2meet. You select a date range on the home page, fill in your availability, share the link, and the site overlays everyone's answers. Its one extra is a Google Calendar connection that shows your events under the grid while you paint. An account is optional. The site is free and, like When2meet, funded by ads: our browser loaded four ad frames from Google on the home page.
Price Free, with Google ads
Accounts Optional; sign up to keep your events
Calendars Google Calendar overlay while filling in availability
Reminders None stated on the site
Phones Responsive page
Volume About 4,400 US searches a month for the name, the most of the free grids
The same three-step flow as When2meet with a cleaner page and a Google Calendar overlay.
No account needed to create or answer.
Works on a phone without pinch-zooming.
Ads on the page, the same trade-off as When2meet.
No reminders, deadlines or notifications stated.
Only Google Calendar; Outlook and Apple users fill in by hand.
3. Crab Fit: open source, no account, events expire after three months
Crab Fit is a one-person open-source project that copies the When2meet form almost exactly. You name the event or let it generate one, click and drag specific dates or days of the week, set a time range and a time zone, and create. Results update live as people answer. There are no ads and no account; a donation button keeps it running. For privacy, events are deleted after three months of inactivity and passwords are hashed. The home page counts more than 230,000 events created.
Price Free, no ads, donations
Accounts None
Dates Specific dates or days of the week, with a time zone selector
Retention Events deleted after three months of inactivity
Apps Android app
Code Open source under GPL-3.0, 538 GitHub stars, last update April 2026
The When2meet flow without ads or trackers, including the days-of-the-week mode.
Automatic deletion after three months is a privacy feature When2meet lacks.
Open source, so a school or company can host its own copy.
A one-developer project; the repository's last update was in April 2026.
No reminders, notifications or calendar sync.
Three-month expiry is a problem for a recurring group that revisits the same event.
4. WhenIsGood: the ad-free classic
WhenIsGood has worked the same way for years: you paint the hours you could meet on a grid, send a link, invitees paint theirs, and the results page shows the overlap. We created a poll with six slots and answered it as four invitees for our WhenIsGood vs Doodle vs Calendly comparison. There is no sign-up form and no app, and the FAQ states there are no ads. You get a results code and three links; an optional account logs you in with an email code.
Price Free, no paid tier, no ads
Accounts Optional; login by a six-digit email code
Resolution 15, 30 or 60 minutes, or whole days
Time zones Optional toggle, detected per invitee
Export iCal file for the chosen slot and an Excel export of results
Extras Custom invitation URL, hidden dates, intro text
No ads, no upsell and no participant limit that we could find.
Results list respondents from most to least flexible and mark near misses.
A poll with six slots took under a minute in our test.
No reminders, deadlines or calendar sync for availability.
Lose the results code without an account and the event is gone for you.
Dated interface; the invitee grid rendered unevenly on a desktop browser in our test.
5. Rallly: the open-source meeting poll with a Pro plan
Rallly works like Doodle rather than When2meet: you propose a few times, share a link, and people vote yes, no or "if need be". No account is needed to create a poll, and voters never need one. Finalising a poll and sending the calendar invite became free in 2026. The free Hobby plan allows up to three open polls with 30-day retention. Pro at $6 per seat a month billed yearly adds unlimited open polls, indefinite retention, email invites, team collaboration, custom branding and an API. The code is open source under AGPL with more than 5,300 GitHub stars, so you can also self-host it.
Hobby Free; basic polls, up to 3 open polls, 30-day poll retention
Pro $6 per seat a month billed yearly; unlimited open polls, indefinite retention, email invites, team collaboration, branding, API
Accounts None to create; voters never need one
Votes Yes, no or "if need be" per proposed time; finalising is free
Time zones Supported, per the home page FAQ
Code Open source under AGPL-3.0, 5,322 GitHub stars, updated October 2026
The cleanest poll interface of the free tools, with a Doodle-style vote table and a finalise step.
Open source and self-hostable, with a maintained repository.
Pro is cheap: a five-person team pays $360 a year.
Propose-and-vote, not a painted grid: for "any time next week" questions a grid is faster.
Free polls close after 30 days and you can only keep three open.
Reminders and email invites sit on Pro.
6. Cally: date and location polls with apps
Cally polls for a date and a location at the same time, which makes it the pick for dinners, outings and family events rather than work meetings. You create an event, suggest dates and places, invite people, get a notification when someone responds, and set the final date and location when enough answers are in. There are iOS and Android apps. The free version shows ads and does not keep events; a PLUS upgrade removes the ads, retains events, adds documents, your own logo and CC email addresses. The site did not show a PLUS price on the day we checked.
Price Free with ads; PLUS upgrade with no ads and retained events, price not shown on the site
Accounts Optional
Polls Dates and locations in one poll, with a finalise step
Notifications Notification when a participant responds
Apps iOS and Android
Volume About 1,000 US searches a month for the name
Location voting next to date voting, which none of the grids offer.
Notifications as answers come in, and a clear finalise step.
Native apps for people who plan from a phone.
Ads and expiring events on the free version.
The PLUS price is not published on the site, so you learn it at checkout.
A date poll rather than an hour grid, so it is weak for picking a meeting time within a day.
7. Doodle: group polls plus booking pages
Doodle is the poll tool most teams graduate to when the vote is part of a process. A group poll shows proposed slots as a table, voters answer yes, no or "if need be", and the organiser can set a deadline, hide answers and close the poll with a calendar invite. The creator needs an account; voters do not. Paid plans add a booking page, 1:1 links, reminders and ad removal.
Free One group poll, one booking page, one 1:1, three basic sign-up sheets; ads
Pro $15 per seat a month billed monthly; yearly billing is shown as 26% less
Team $21 per seat a month monthly, $16 yearly; two seats minimum
Enterprise From $15k a year, for 50 or more employees
Calendars Calendar connection and Stripe payments listed on every plan
Ratings 4.1/5 on Trustpilot from 283 reviews
Deadlines, reminders, hidden answers and a calendar invite when the poll closes.
A booking page and 1:1 links in the same account.
Responsive site and mobile apps.
One poll at a time with ads on Free, so regular users pay.
Per-seat pricing from $15 a month billed monthly, the most expensive tool here.
Vote tables fill more slowly than a painted grid when there are many options.
8. Calendly: meeting polls inside a booking tool
Calendly is a booking link first: you connect a calendar and people book you one at a time. Its meeting polls, included in the Free plan, cover the occasional group vote without a second tool. For a consultant or recruiter who is mostly booked by others and only sometimes needs to poll a group, it replaces When2meet and a booking page at once.
Free One event type, one calendar connection, unlimited one-on-one meetings, meeting polls
Standard $10 per seat a month billed yearly, $12 monthly; unlimited event types, six calendars, reminders, Stripe and PayPal
Teams $16 per seat a month billed yearly, $20 monthly; round robin, routing, Salesforce
Enterprise From $15k a year, 50 seats minimum
Calendars Google, Outlook and iCloud; Zoom, Meet and Teams links
Ratings 4.1/5 on Trustpilot from 714 reviews
Polls and unlimited one-to-one bookings on the Free plan, with no ads.
The slot lands on both calendars with the video link attached.
The widest integration list of the nine tools.
Polls are a side feature: no heat map, and the host picks the final time by hand.
Reminders by SMS and payments need a paid seat per host.
Built for meetings, not services: no staff schedules, packages or intake forms.
9. Booknetic: when the "meeting" is a customer booking an appointment
Some people search for a When2meet alternative because they run a salon, clinic, tutoring service or studio and have been polling customers by hand. That is a different job. Customers need to pick a service, a staff member and a time, pay a deposit and get reminders, on the business's own website. Booknetic is a WordPress plugin for that. The widget walks a customer through location, staff, service, extras, date and time, their details, a cart with the price and a coupon field, and a confirmation. The licence is a flat yearly or lifetime price per site.
Reminders and follow-ups run through a workflow engine by email, SMS, WhatsApp and Telegram. Google Calendar sync, Zoom, Google Meet and Microsoft Teams links, packages, waiting lists, gift cards, coupons, custom forms, invoices and multi-location booking in WordPress are in the plan list. Payments go through Stripe, PayPal, Booknetic's WooCommerce payment option and other gateways at the processor's rates.
Type WordPress plugin; customers book on your own domain
Free version Yes, from booknetic.com, with limits and a branding bar
Yearly plans Basic $45 ($89 regular), Standard $99 ($199), Premium $149 ($399), Elite $299 ($599)
Lifetime plans Basic $99 ($199 regular), Standard $239 ($399), Premium $599 ($799), Elite $699 ($1,599)
Staff and bookings Unlimited on every plan; licensed per site
Payments Local payment on Basic; Stripe, PayPal and WooCommerce from Standard; all 10 gateways on Elite
Guarantee 14-day money-back guarantee
Booknetic was installed on a clean WordPress site and booked end to end for our tested roundup of booking plugins, so these points come from a real install.
One flat price per site: a studio with five staff pays $99 a year on Standard ($199 regular) instead of a seat per person.
Service features the poll tools lack: staff schedules, deposits, booking packages in WordPress , waiting lists, gift cards and intake forms.
Reminders by SMS, WhatsApp and Telegram on every plan, and the data stays in your WordPress database.
It is not a group poll: there is no "paint when you are free" grid for colleagues.
You need a WordPress site and a host; there is no hosted sign-up.
Basic covers local payment and one domain; Stripe and PayPal start on Standard, and the mobile app starts on Standard too.
Best for: businesses whose customers book paid appointments with staff on a WordPress site. See the Booknetic pricing page for the full plan matrix and the free version.
What a team of five pays per year
Yearly totals from the pricing pages read on 25 October 2026 for five people who schedule with the tool.
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For the plain "when can we meet" question, four of the tools cost nothing and three of those show no ads. Money only enters the picture when you want reminders, retention, branding or a booking page.
Which When2meet alternative should you pick?
When2meet without the ads and with calendar autofill: Timeful.The same grid, familiar to students, with a Google Calendar overlay: LettuceMeet.A no-account grid you could host yourself: Crab Fit, or Rallly for a vote-style poll.A poll you can export to Excel and iCal with no account: WhenIsGood.Picking a restaurant and a date for a group dinner: Cally.A work team that wants deadlines, hidden answers and reminders: Doodle Pro, or Rallly Pro for a cheaper open-source route.Someone who is mostly booked one-to-one and polls a group now and then: Calendly Free.A salon, clinic, tutor or studio taking paid appointments on WordPress: Booknetic, with staff schedules, deposits and reminders on your own site.
How these tools were checked We created a When2meet event on 25 October 2026 and answered it as three participants. For our earlier comparison we created a WhenIsGood poll with six slots and answered it as four invitees. The When2meet and WhenIsGood findings come from those tests. Timeful, LettuceMeet, Crab Fit, Rallly and Cally were read on their own sites on 25 October 2026, including Timeful's FAQ, Rallly's pricing page and the GitHub repositories of Rallly and Crab Fit. We did not create events on them for this update, so their pros and cons rely on vendor pages and public reviews. Doodle's and Calendly's plans come from their pricing pages on the same day, and ratings from Trustpilot. Booknetic was installed on a clean WordPress site and booked end to end for our tested roundup of appointment booking plugins; its prices are from booknetic.com/pricing on the same day. Prices change, so check the vendor before you buy.
FAQ
What is the best free When2meet alternative? Timeful. It keeps the When2meet grid and adds calendar autofill, time zones, reminders and a mobile layout, with no ads and no login. Crab Fit and WhenIsGood are the other ad-free free grids, and LettuceMeet is free with ads.
Is there a When2meet alternative without ads? Yes. Timeful, Crab Fit and WhenIsGood show no ads. Rallly's free plan has no ads either. LettuceMeet, Cally's free version and Doodle's free plan are ad-supported.
Which When2meet alternative syncs with Google Calendar? Timeful fills your availability from Google Calendar, Outlook, Apple Calendar or an ICS feed. LettuceMeet overlays your Google Calendar while you paint. Doodle and Calendly connect calendars on every plan. Crab Fit and WhenIsGood do not sync.
Which one works best on a phone? Timeful and LettuceMeet have responsive grids, Crab Fit has an Android app, and Cally has iOS and Android apps. When2meet renders at desktop width on a phone and needs pinch-zooming.
Which alternative sends reminders? Timeful sends reminder emails on the day of creation and one and three days later when you sign in and enter the addresses. Doodle sends reminders on paid plans, and Rallly sends email invites on Pro. The free grids otherwise leave the chasing to you.
What is the best When2meet alternative for business appointments? None of the grids: they find a time for a group, they do not take bookings. A business on WordPress uses Booknetic, where customers pick staff, service and time, pay a deposit and get reminders on your site. Calendly covers one-to-one meetings without WordPress.
Why look for a When2meet alternative at all? Ads and trackers on every page, no reminders, no calendar sync, no mobile layout and no way to edit or delete an event. If none of those bother you, When2meet still works and is still free.
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