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May 11, 2022

The Best Productivity Tools for Small Businesses: How to Increase Efficiency

Aytaj Abbasova
Aytaj Abbasova Author

Code thinker, coding enthusiast, passionate writer

The Best Productivity Tools for Small Businesses: How to Increase Efficiency

Productivity tools for small business owners.

Many of us wear many hats as entrepreneurs, and it can be tough to stay productive when juggling so many different responsibilities. That's why it's important to have the right tools at your disposal!

This blog post will discuss some of the best productivity tools for small businesses and how they can help you increase efficiency.
Let's get started!

As a small business owner, productivity is key to success. You need to be able to get things done quickly and efficiently in order to grow your business. That's why it's important to have the right tools in your arsenal.

What is Productivity Software Tools?

A software tool is a program that helps you perform specific tasks while keeping efficiency. There are many different types of productivity tools available, each designed to help you with a specific task or goal.

Some common productivity tools include project management software, task management software, time tracking software, and email marketing software. These tools can help you increase efficiency by automating business management, keeping track of deadlines, and staying organized.

Choosing the right productivity tools for small businesses depends on the needs and goals. If you’re unsure where to start, consider looking at some of the most productivity tools available for small businesses.

Why use productivity tools for small businesses?

First, small businesses need to be able to move fast. They can't afford to have their employees bogged down in unnecessary tasks or red tape. The best productivity tools for small businesses are those that help streamline processes and make it easy for employees to get their work done quickly and efficiently.

Second, small businesses often don't have the same resources as larger businesses. This means they can't afford to invest in complex, expensive tools requiring training and upkeep. Instead, they need simple, affordable tools that are easy to learn and use.

Finally, small businesses need to be able to adapt quickly to change. This means they need flexible productivity tools that can be easily customized to fit the changing.

The Top 10 Productivity Tools for Small Businesses

The internet has a wealth of productivity tools available for small businesses. Many of these are free or have free trial periods. Here are 15 of the best:

Best Productivity Tools for Appointment Scheduling Tool

1. Booknetic

booknetic

Booknetic is online booking software that helps to achieve WordPress small business productivity. It provides the automation of online scheduling for small businesses. The app offers a wide range of features, including online bookings, appointment reminders, and automatic customer follow-ups.

This productivity tool is designed to help businesses save time and increase efficiency. With Booknetic, you can manage your appointments, customers, and staff all in one place. The app also offers a number of integrations, including Google Calendar, Zoom, and several payment processors.  You can get Booknetic at a one-time cost for lifetime value. Outlook, and Zapier.

Booknetic Features

  • Online bookings
  • Appointment reminders
  • Automatic customer follow-ups
  • Google Calendar integration
  • WhatsApp, Telegram, SMS notification
  • PayPal & Stripe & Mollie & Square & Razorpay Payments integration
  • RTL feature

2. Amelia

amelia

Amelia is another great WordPress small business productivity tool. It helps with things like scheduling, tasks, and follow-ups. With Amelia, you can get more done in less time by automating the tedious and time-consuming tasks that come with owning a small business.

Amelia Features

  • Scheduling: Automatically schedule appointments, meetings, and more.
  • Tasks: manage and keep track of your to-do list in one place.
  • Follow-ups: make sure important tasks are followed up on and not forgotten.
  • WooCommerce Integration
  • Step-by-step booking wizard
  • Calendar and list view

3. Calendly

calendly
Calendly is the best small business productivity tool that wants to increase efficiency. It allows you to schedule appointments and events with ease and keeps track of your schedule so you can stay organized. Asana is another great tool that helps you manage tasks and projects to keep track of what needs to be done and when. Both of these tools are available for free, and they’re easy to use.

Calendly Features

  • Easily schedule appointments and events
  • Keep track of your schedule
  • Available for free
  • Calendar integration
  • Open API
  • Automatic/custom notifications
  • Team scheduling

Best Productivity Tools for Social Media Management

1. FS Poster

fs poster

FS-Poster is one of the most popular WordPress small business productivity tools for social media auto posting. It’s an online tool that helps you manage and automate your social media posts. You can use it to schedule posts, track engagement, and measure results.

FS Poster Features

  • Easily manage and automate your social media posts
  • Schedule posts in advance
  • Track engagement and measure results
  • You will be able to shorten your Post URLs with TinyURL or Bitly services
  • 15+ social networks integration

2. Hootsuite  

hootsuite

Hootsuite is one of the best productivity tools for small businesses. It allows you to manage all your social media accounts in one place and schedule posts in advance. This can save you a lot of time and help you stay organized.

Hootsuite Features

  • Allows you to manage all your social media accounts in one place
  • Schedule posts in advance
  • It can save you a lot of time
  • Help you stay organized

3. Buffer

buffer


Buffer is another great tool that can help you increase your efficiency. It allows you to share content across all your social media platforms with just a few clicks. This can save you a lot of time when it comes to promoting your business online.

Buffer Features

  • Schedule posts ahead of time
  • Analytics to see what's working and what's not
  • Collaborate with team members
  • Integrates with other apps

Best Productivity Tools For Project Management

1. Jira

jira

Jira is one of the most popular projects management tools on the market. Big companies like Facebook, Google, and Twitter use it, but it's also a great tool for small businesses. Jira Software can help you increase your team's efficiency by helping you track projects, deadlines, and progress.

Jira Features

  • Project Tracking: You can use Jira Software to track projects, deadlines, and progress.
  • Issue Tracking: You can use Jira Software to track issues and bugs.
  • Reporting: You can use Jira Software to generate reports on your team's progress.
  • Team Collaboration: You can use Jira Software to collaborate with your team on projects.

2. Zoho Projects

zoho

Zoho Projects is a project management tool that helps you plan, collaborate, and communicate with your team.

Zoho Projects is a great tool for small businesses because it is affordable and easy to use. It has a wide range of features that can help you increase efficiency in your business.

Some of the features of Zoho Projects include task management, Gantt charts, resource management, time tracking, and reporting. You can also integrate Zoho Projects with other Zoho apps, such as Zoho CRM and Zoho Mail.

Zoho Projects Features

  • Task Management: You can create and assign tasks to team members, set deadlines, and track progress.
  • Gantt Charts: Gantt charts help you visualize your project timeline and track progress.
  • Resource Management: You can add and manage resources such as people, equipment, and budget.
  • Time Tracking: Time tracking helps you see how much time is being spent on each task and identify areas where you can improve efficiency.
  • Reporting: Reporting helps you track project performance and identify areas for improvement.

3. Trello

trello


Trello is one of the most popular productivity tools for small businesses. It is a visual tool that helps you organize your projects and tasks into boards. You can create different boards for different projects and invite team members to collaborate with you. Trello is free to use, and there are paid plans for more features.

Trello Key features

  • Email Notifications
  • Activity Logs
  • Individual/Group Task Assignment
  • Information Backup
  • Information Retrieval
  • SSL Data Encryption
  • Mobile-Friendly Views
  • Developer API
  • Customer Support

4. GoCo

GoCo
GoCo offers all-in-one employee management to help support your HR department. From hiring to onboarding and everything else, there is a dashboard and centralized database of information from which to control and execute an amazing employee experience.

Particularly helpful is GoCo’s performance management capabilities. GoCo allows you to run comprehensive and effective performance reviews that improve motivation and engagement right from inside the employee management system.

One of the major challenges of creating and implementing a performance review process is that it can be hard to develop something that engages employees. With GoCo, you get open communication that is available all year round, linking employees with both HR and their coworkers to create a motivation network that boosts performance all year round.


Best Productivity Tools For Team Collaboration
 

1. Slack

slack


Slack is a productivity tool that allows you to stay organized and connected with your team. You can create channels for different projects, set up direct messages, and easily search for information. Slack also integrates with other productivity tools, such as Google Drive and Dropbox, so that you can access all of your files in one place.

Slack Key Features

  • Create channels for different projects
  • Set up direct messages
  • Easily search for information
  • Integrates with other productivity tools, such as Google Drive and Dropbox

2. Scoro

scoro

Scoro also offers a free trial, so if you’re unsure if it’s the right productivity tool for your small business, you can test it out before committing.


If you’re looking for a productivity tool that will help you manage your team and projects more efficiently, Scoro is definitely worth considering. With its easy-to-use interface and wealth of features, Scoro can help streamline your workflows and take your business to the next level. Request a free demo today to see how Scoro can benefit your small business.

Scoro Key Features

  • All-in-one business management software
  • Streamlines workflows
  • Takes routine tasks off your hands
  • Tracks time and manages your team
  • Creates and sends invoices
  • Team dashboard includes everything you need to check in on projects at a glance, including profit, budget updates, project steps, and more.

Best Productivity Tools For Outsourcing
 

1. Upwork

upwork

Upwork is one of the most popular online work platforms, and it’s perfect for small businesses. You can use Upwork to find virtual assistants, web developers, designers, and a whole host of other freelancers to help you with your business.

Upwork Features

  • Find the perfect freelancer for your business
  • Get work done quickly and efficiently
  • Pay only for work that you're satisfied with

2. Fiverr

fiverr


Fiverr is a great productivity tool for small businesses since it allows businesses to find and hire freelancers for a variety of tasks. This can save businesses a lot of time and money, as they don't have to waste time interviewing candidates or training new employees.

 Fiverr also offers a project management feature, which can help businesses keep track of their projects and ensure that they are on track. Overall, Fiverr is a great productivity tool for small businesses because it helps businesses save time and money while still finding and hiring the best talent.

Fiverr Features

  • Hiring freelancers for a variety of tasks
  • Finding and hiring the best talent
  • Managing projects
  • Saving time and money

Best Productivity Tools for CRM

1. Salesforce

salesforce


Salesforce is a comprehensive CRM software that gives small businesses the ability to manage their sales, marketing, and customer service in one platform. Though it is a complex tool, its intuitive interface makes it easy to use.

Salesforce Features

  • Its drag-and-drop interface lets you create workflows without any coding.
  • You can manage your sales, marketing, and customer service on one platform.
  • It has a free trial period, so you can try it before you buy it.

2. Insightly

Insightly

Insightly is the best productivity tool for CRM because it allows users to manage their customer relationships in one place. The tool has a simple and intuitive interface that makes it easy to use, and it integrates with email, calendar, and tasks so users can stay organized.

Insightly Features

  • Automatic Address Book
  • Insightly Notes, Evernotes, and Comments
  • Fast Search
  • Web to Contact forms
  • iOS, Android app
  • Technical resources for Tasks, Contacts, Organizations, Opportunities, and Projects
  • JSON and XML support

Finally,

Productivity tools are an important part of any small business. They can help you increase your efficiency and get more work done in less time.

We’ve shared some of our favorite productivity tools for small businesses in this blog post. We hope you find them helpful! If you want to learn more about how to use these tools or other tips and tricks for increasing your productivity, be sure to visit our blog. We have a wealth of information that can help you take your business to the next level.

 Thanks for reading!

If you have the Best Productivity Tools for Small Businesses that you recommend, don't forget to let us know in the comments 😍

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