Article at a quick glance Choosing the right online booking software is essential for personal trainers to manage appointments, client data, and payments effectively. The blog lists 11 top options including Booknetic, Mypthub, SimplyBook.me, TeamUp, Setmore, Picktime, 10to8, SuperSaas, Bookedin, Appointfix, and Timely, each with features like calendar sync, mobile access, and payment integration. Many tools offer Zoom support for virtual sessions and client reminders to reduce no-shows. Prices range from free plans to premium versions, depending on the number of users, appointments, and advanced features. Must-have features include real-time availability, automated notifications, secure payment processing, and customizable booking pages. Mobile compatibility and integration with platforms like Facebook and Instagram enhance accessibility and brand reach. Trainers can also benefit from CRM, analytics, and multi-staff/location support for growing businesses. Some platforms cater more to individuals, while others support teams or full fitness studios. The best choice depends on training style (1:1 or group), online or in-person sessions, existing web presence, and budget. The article helps trainers match their specific needs to the ideal software solution.
Finding online booking software for personal trainers can be a real challenge. The right tool should do more than publish a booking page: it should help you manage one-to-one sessions, packages, client records, reminders, payments, and online or in-gym training from the same workflow.
This guide focuses on booking software for personal trainers, solo coaches, and small training teams that need to sell one-to-one sessions, packages, group classes, and virtual workouts without losing control of their schedule.
If you manage a broader studio or gym website, compare these tools with our guide to the best WordPress gym and fitness booking plugins before choosing a platform.
11 best booking software for personal trainers
Booknetic is a WordPress appointment booking plugin that works well for personal trainers who sell private coaching sessions, assessments, consultations, and small group fitness classes from their own website.
For trainers who also manage a gym floor, studio rooms, memberships, or multiple coaches, Booknetic’s gym booking software setup can support class reservations, staff schedules, locations, and online payments in one place.
With Google Calendar Sync, you can connect your booking calendar with Google to show busy hours and avoid double bookings. Coaches can also customize the booking page so it matches the design of their WordPress website.
You can manage all client databases, staff calendars, locations, and services from the booking page. Zoom integration lets you host virtual training from the booking admin.
With integrated payment gateways, you can receive online payments and charge deposits for booked training sessions. The workflow notification system also lets you send confirmations, reminders, and status updates for appointments and payments.
Price: Booknetic has two pricing plans based on the number of site compatibility. The Regular plan costs a $79 one-time payment including future updates. If you want to connect to many websites, you can get the SaaS version at $459
Mypthub is a comprehensive software for fitness professionals and gyms, offering desktop and mobile apps for easy scheduling, training, and nutrition plan creation. Clients can track their progress, and features include customizable calendars, booking options, calendar sync to prevent conflicts, waitlist and attendance management, and recurring bookings. It also integrates with fitness trackers like Apple Health and Fitbit.
Pricing is simple: $49 monthly or $42 per month if paid annually. Both plans have the same features.
SimplyBookme provides an online booking system for all service-based industries. From a variety of available options, you can choose a mobile responsive template to design your booking page.
It is convenient to receive private lessons and classes for individual trainers or multiple staff. You can add photos of your team services, to the booking page and create galleries on your booking page.
It has multi-login options such as Facebook, Instagram, website widget, Google Maps, booking page, and booking website by SimplyBookme. Furthermore, you can make use of reporting, notifications, gift cards, marketing, POS features to power up your booking experience.
Price: SimplyBookme has free and paid plans the cheapest starting at $9 per month.
TeamUp, launched in 2012, is a top-rated management software for gyms, studios, and personal trainers. It offers flexibility, unlimited customer service, and a commitment to client success without upselling.
Features include appointment and class bookings, multiple schedule management, CRM, payments, and detailed reports, plus marketing integrations like Zapier. Easy for clients to book and manage sessions, refer friends, and purchase memberships. Ideal for trainers seeking a growth-friendly, cost-effective system for facility or mobile use.
Price: TeamUp's packages are based on the number of active customers you have not the features you need. Pricing starts at $35/month for 0-50 customers with a 50% discount for the first 6 months. You can see pricing here: https://goteamup.com/pricing/
As a multi-purpose booking tool, Setmore has separate booking software for personal trainers. On the scheduling side, it has a customizable booking widget, that can be integrated into your website. You can let clients to self-book individual classes or schedule group classes.
As mobile compatibility is a top priority for training apps, Setmore is fully compatible with Android and iOS devices. Plus, it has native integration with Zoom and Teleport where clients can book and join virtual appointments from Setmore’s admin.
Price: If you are a solo trainer or team up with fellow trainers, you can get its free account with 4 users. To get different payment options and other integrations channels, you can get it at $9.
Picktime is appointment scheduling software for appointments, interviews, and classes. You can connect all your external calendars to the bookable calendar to avoid double bookings and balance busy hours with personal work hours.
Square, PayPal, and Stripe payment integrations let you perceive online payments and generate an invoice on time. Furthermore, it integrates with several online meeting apps like Zoom, Meet, Teams, GoToMeeting, and Jitsi where you can connect virtual appointments from its admin.
You can add multiple locations, services, and staff calendars to easily manage them.
Price: There are free and paid accounts. The free version allows you to add 3 staff, 2 locations, and resources along with several integration features. While the starter plan at $10 offers timezone conversion, attendance checker, notifications, and over 15 integrations.
If you run your business on WordPress and need a self-hosted alternative, see our guide to the 7 best Picktime alternatives for WordPress .
10to8 is a versatile appointment scheduling app suitable for healthcare, wellness, fitness professionals, and businesses. It helps increase client bookings for personal trainers, yoga instructors, and fitness coaches.
Features include an online booking page for individual or group sessions accessible from websites, emails, or Facebook. It allows management of multiple staff schedules, rooms, and external calendar integration.
The app supports private notes and appointment details for better preparation and sends automated reminders and confirmations to enhance communication and minimize no-shows.
Price: 10to8 has free and paid options. The free account lets you add 2 staff and receive 100 appointments per month. With the basic account, you can add 3 staff, receive 100 appointments, and add your branding options.
SuperSaas is a flexible appointment scheduling tool for individuals and fitness clubs in the personal training industry.
It syncs with Outlook and Google Calendar, integrates with websites and Facebook pages, and features a custom form builder. It offers SMS and email notifications to prevent no-shows and allows for role management. The software supports PayPal and Stripe for online payments and connects with various apps.
Pricing ranges from a free plan (50 appointments, 50 users) to paid plans starting at $8 for 100 appointments with unlimited users.
Bookedin is an appointment scheduling software tailored for wellness, beauty, and fitness sectors. It enables booking through websites, social media, or emails, supporting a wider client reach. Features include recurring bookings, custom forms for client details, and ad analytics for tracking and insights. Customers can prepay or pay on-site, with notifications for new bookings and reminders for clients.
Plans include a free version (unlimited calendars, branding, up to 5 monthly appointments) and a premium version starting at $29 with unlimited appointments and calendar sync.
Appointfix is an appointment scheduling app for wellness, fitness, and beauty professionals. You can get the app on Google Play, App Store, or download it for PC.
Appointfix gives you control over your booking system, including payment processing, appointment confirmation, and cancellation policies. It integrates with Facebook and Instagram for direct bookings and offers various calendar views for clear scheduling. The software includes client management tools and a unique voice command feature for hands-free schedule access.
Appointfix is free for basic use, with advanced marketing and reporting features available at $10 per month or $30 for up to 10 staff members.
Timely is business management software weighted on appointment booking features. You can enable online bookings on your website, Facebook, or Instagram page.
Timely offers a color-coded calendar for an easy overview of your daily schedule and features appointment reminders for confirmations and follow-ups. Its client management tool lets you create profiles, record appointment histories, and tag VIP clients. Additionally, it tracks resources like room reservations and employee schedules, and includes a waitlist management feature.
Timely offers four pricing tiers, starting at $15 per month for an online booking system.
Must-Have Features for Personal Trainers' Booking Software Real-Time Availability and Scheduling: Clients should be able to view the trainer's real-time availability and schedule appointments accordingly. This reduces the chances of double bookings and scheduling conflicts.
Automated Confirmations and Reminders: The software should send automated booking confirmations, reminders, and follow-up messages to reduce no-shows and keep clients informed.
Easy Payment Processing: Integration with secure payment gateways for processing deposits, full payments, and issuing refunds is essential. This streamlines the payment process and offers convenience for both trainers and clients.
Client Management: A robust client management system that stores client information, appointment history, payment details, and preferences is critical for personalized service delivery.
Customization and Branding: The ability to customize the booking page and communications to align with the personal trainer’s brand enhances professionalism and brand recognition.
Mobile Compatibility: As most clients use mobile devices, it’s important that the booking software is mobile-friendly or comes with a dedicated mobile app.
Virtual Training Integration: For trainers offering online sessions, integration with video conferencing platforms like Zoom or Skype is essential for seamless virtual training experiences.
Multi-Location and Staff Management: The ability to manage bookings across multiple locations and for different staff members (if applicable) is vital for trainers with larger operations.
Reporting and Analytics: Access to detailed reports and analytics helps trainers track their business performance, client retention rates, and other important metrics.
Wrap up The best booking software depends on how you train clients and manage day-to-day operations:
Whether you train independently or work with other trainers
Whether you offer 1:1 sessions, group classes, or both
Whether you deliver training on-site, online, or in a hybrid format
Whether you already have a website or need a booking page first
Whether you prefer online payments, deposits, or on-site payments
How much you need branded booking pages and client communication
How many appointments you receive each week
There is a suitable option for almost every budget and training model in this list. Choose the personal trainer booking software that fits your sessions, clients, and growth plans.
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