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Published On June 08, 2022 , by Aytaj Abbasova
Best Tools for Scheduling Group Meetings in 2023

Best Tools for Scheduling Group Meetings in 2023

Best Tools for Scheduling Group Meetings

  • Booknetic
  • Doodle
  • Acuity Scheduling
  • HubSpot Meeting Scheduler
  • Calendly
  • Arrangr
  • Acuity Scheduling
  • Engageware

Whether you're a manager of a team of employees, or you work with a group of people on a regular basis to achieve a common goal, scheduling group meetings can be a daunting task. Trying to find an available time that works for everyone can be nearly impossible. And what about when someone has to cancel at the last minute?

Ugh. In this blog post, we will discuss some of the best tools for scheduling group meetings in 2023. We'll cover everything from online meeting platforms to schedulers that allow for asynchronous communication. Stay tuned!

What Are Online Meeting Scheduler Apps?

Online meeting scheduler apps are tools that allow you to schedule and manage meetings with ease. There are a variety of different types of online meeting schedulers, each with its own set of features and benefits. Some online meeting schedulers allow you to see the availability of all attendees in real time, while others allow for asynchronous communication so that everyone can participate at their convenience.

What Are The Benefits Of Online Meeting Scheduler Apps?

There are a number of benefits of using online meeting scheduler apps, including:

  • Eliminating the need for back-and-forth emails to schedule a meeting.
  • Allowing you to see the availability of all attendees in real-time.
  • Enabling asynchronous communication so that everyone can participate at their convenience.
  • Providing a central repository for all meeting information, including agendas, minutes, and action items.
  • Integrating with your email and calendar to make scheduling even easier.

What to Look for in a Scheduling Group Meetings Tool?

When you are looking for the best tool for Scheduling Group Meetings, you should consider the following features:

- Ease of use: The user interface and functionality should be easy to understand and use.

- Functionality: The tool should have all the features that you need to schedule group meetings effectively.

- Compatibility: The tool should be compatible with your existing calendar system.

- Pricing: The tool should be affordable and offer a free trial period.

Learn about other Scheduling Blogs

Best Tools for Scheduling Group Meetings

1. Booknetic

Booknetic is a complete meeting and appointment scheduling solution for small businesses, professionals, and enterprises. It offers features like automated reminders, payment integration, and customizable forms. With Booknetic, you can create different types of appointments, such as one-on-one meetings, group sessions, or events. You can also offer services like classes or law, beauty salons, etc. For each type of appointment, you can set up how long it lasts, how many people can attend, what days and times it's available, and other options.

When someone books an appointment with you through Booknetic, they'll see your availability for that type of meeting and book a time that works for them. The app will then send both you and the person who booked the appointment a confirmation email with all the details. Booknetic integrates with Google Calendar, so your appointments are automatically added to your calendar. It also offers SMS, WhatsApp, and Telegram integrations to send and automate SMS reminders. If you need an appointment scheduling solution that can do a bit of everything, Booknetic is a good option to consider. As for the price, you can get Booknetic at a $79 one-time payment.

2. Doodle

Doodle is a great tool for those who need to schedule a quick meeting on their mobile device. It is also a powerful tool for more formal meetings, especially if you upgrade to the Pro or Team versions. Doodle also offers you a wide range of integrations. For example, if you are using Google Calendar, then Doodle can automatically add the meeting to your Google Calendar once it's scheduled. There is also a Zapier integration that allows you to connect Doodle with over 750 other apps.

With this integration, you can do things like automatically adding new Doodle poll participants to a CRM or sending out an email notification when someone votes on your poll, etc. The pricing for Doodle is very reasonable, with the free version being adequate for most users. The Pro version is only $0.95 per month, and the Team version is $44.75 per month, making it affordable for most businesses. Overall, Doodle is one of the best tools available for scheduling group meetings in 2023. It is easy to use, has a variety of features, and is very reasonably priced. We recommend it for anyone who needs to schedule group meetings in the near future.

Check out our When2meet vs Doodle vs Calendly | Which One is Better? comparison blog.

3. HubSpot Meeting Scheduler

HubSpot Meetings is the best tool for scheduling group meetings in 2023 because it is fully integrated with HubSpot's CRM platform. This allows you to cut out back-and-forth scheduling emails, provide transparency and flexibility for your team or prospects to schedule with you when they see you're free, and smooth out the lead-capture process by asking key client questions before the meeting even happens. The tool can be embedded in your site and set to reflect your branding for both client and in-team communications.

Once a client inputs their information to create a new meeting, their data is collected into a database, which you can use for future contact with them and to grow your clientele as you get more connections. HubSpot Meetings is free to use. There are no subscription fees or charges for using the tool.

4. Calendly

Calendly is a great tool for scheduling group meetings. It has a simple and aesthetically pleasing interface, is user-friendly, and offers cross-software compatibility. You can enter your availability into Calendly, which then provides you with a link to your calendar. When communicating with people you need to set up a meeting with, just send them your link, and it will show them the times you are available. They can then choose a meeting time, length, and location. This will generate a meeting on your calendar, and a notification will be sent to remind you and your invitees before the meeting begins.

Calendly integrates with popular apps such as HubSpot, Zoom, Zapier, and Microsoft Office 365. It also has personalized booking pages or forms for individual team members. You can establish calendar availability on the scheduling page, and there are stringent security standards for both inviter and invitees. Pricing for Calendly starts at $12/user/month (Pro) and goes up to $24/user/month (Business). There is also a free version with limited features. 


YouCanBook.Me is a great tool for groups looking to schedule meetings and save time. The integration with popular apps, personalized round-robin scheduling links, and the ability to charge customers makes it a great choice for businesses. With the integration of popular applications such as Zapier, Stripe, and Zoom, you can do your work more easily. It offers a personalized, recurring scheduling link that you can send to potential customers. The tool allows you to charge customers for reservations. The security standards and team management features are also top-notch. You can try it for free or pay $12 per month for the premium version.

6. Arrangr

Arrangr is a tool for those who want to streamline the process of scheduling group meetings. Some of its best features include integration with popular apps, personalized group scheduling links, and the ability to create group meetings based on availability or round-robin availability. It allows you to do your work more easily with its integration with Outlook, Google, iCloud, and Office 365 calendars. Allows you to create a booking link that potential customers can use to choose the most convenient time for them. Automatically shows your available times. You can send a list of times and dates from which potential customers can choose.

You can automatically create video conferencing links and add them to the invitation. Allows you to send surveys to fifteen recipients in the Free version, twenty recipients in the Pro version, and fifty recipients in the Pro+ version. Arrangr also has stringent security standards in place for both inviters and invitees. The pricing for Arrangr is free for the basic version, $29.99/year for the Pro version, and $59.99/year for the Pro+ version. Custom pricing is available for enterprise users.

7. Acuity Scheduling

Acuity Scheduling is one of the best tools for scheduling group meetings in 2023. The functionality of Acuity Scheduling is wide-ranging, but the more you pay, the more you get out of the service. All paid plans are compatible with Google Workspace, Office 365, Exchange, and Outlook. Video conferencing is emphasized as well, so Zoom, GoToMeeting, and are integrated. The tool isn't simply for embedding a scheduler into your site, although it does allow you to do that. It also enables you to control invoicing, accounting, payments, and mass emailing. Your clients can see your schedule and book their own time to see you.

The easy access makes it simpler to reschedule and pay you online. Acuity Scheduling is priced at $14/month (Emerging), $23/month (Growing), or $45/month (Powerhouse). We recommend Acuity Scheduling if you offer group classes, as the tool allows you to create a form for scheduling classes.

8. Engageware 

Engageware is a great tool for scheduling group meetings, especially if you're already using Salesforce. It's mobile-optimized and has a number of features that make it easy to use, including notifications, personalized scheduling links, and integration with Salesforce. It also has strict security standards, making it a safe and reliable option for scheduling group meetings.

It's easy to use and has all the features you need to make scheduling quick and painless. Plus, its integration with Salesforce makes it an essential tool for anyone who uses Salesforce on a regular basis. Engageware's pricing is available on request. However, considering all the features and benefits that this tool offers, it's definitely worth looking into.


Group meeting tools in 2023 will probably be a lot more advanced than the ones we have today. But even with all of the technological advances, there are some things that will never change. The best way to make sure your group meetings run smoothly is to use a tool that allows for plenty of communication and collaboration and one that is easy to use. So whatever technology comes out in the next ten years, make sure you find a tool that checks these boxes! Visit our blog regularly for updates on the latest group meeting tools and how they can help you be more productive.

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