Classes are a vital part of our lives. They can help us learn new things, meet new people, and stay active. Organizing classes is a new and challenging aspect for businesses.
Fortunately, some class booking tools can provide shortcuts to us. In this blog, we will mention some of them. With these systems, you can provide live training on your website and organize online or offline events using online class scheduling software. In this blog post, we will discuss the top 10 class booking systems you can use in 2023.
What Features to Look for in a Class Booking Plugin?
When considering a class booking system for your business, especially within the WordPress ecosystem, you'll want to assess your specific needs carefully. Here are some key features you should look for in a class booking plugin and factors that might indicate it's time to switch to a paid version:
User-Friendly Interface: The system should be easy for both your staff and customers to use without extensive training.
Responsive Design: It should work seamlessly across all devices since customers might book classes from mobiles, tablets, or desktop computers.
Calendar Syncing: Integration with popular calendars (like Google Calendar) for real-time updates to avoid double bookings.
Multiple Payment Options: The system should support various payment methods and gateways to provide flexibility for customers.
Automated Notifications: Automatic email and SMS reminders for upcoming classes to reduce no-shows.
Customizable Booking Forms: The ability to tailor booking forms to collect specific information from your customers.
Capacity Management: Controls to limit the number of bookings for each class to prevent overbooking.
Recurring Bookings: The ability to schedule recurring classes easily.
Reporting and Analytics: Insights into booking trends, peak times, and other metrics to help manage and grow your business.
Compatibility with Your Theme: Ensure the plugin works well with your existing WordPress theme without conflicts.
Customer Support: Reliable customer support for troubleshooting potential issues.
When you should make the switch to a paid class booking system?
Remember that the best time to switch to a paid booking system is when the cost of not switching — in terms of time lost, customers dissatisfied, or features needed — exceeds the price of the paid plugin. A well-chosen booking system can be a significant asset, improving your operational efficiency, enhancing the customer experience, and ultimately contributing to increased revenue.
That being said, here are some points when you should consider switching:
Number of Employees: Are you struggling with the manual management of my employees' schedules? Is there a need for individual employee logins and calendars that my current system does not support?
Customer Demand: Has the customer volume increased to a level that your current free plugin struggles to handle? Are there any noticeable performance glitches during peak booking times?
Monthly Turnover: Does the current revenue generated from the classes justify the cost of investing in a paid plugin? Would the features of a paid plugin likely contribute to an increase in monthly turnover?
Features and Limitations: Have you outgrown the feature set of the free version of your booking plugin? Are the limitations on the number of bookings, classes, or lack of advanced features impacting your business?
Scalability: Is your business expanding rapidly, and do you need a booking system that can accommodate this growth effectively?
Time Management: Are you spending more time on managing bookings than on teaching or business development? Could a more efficient booking system free up valuable time that could be better spent?
Integration Needs: Do you need integrations with advanced payment gateways, marketing tools, or CRM systems that are not offered in the free version?
Customer Experience: Would features like personal profiles, advanced booking options, or loyalty points significantly enhance the customer experience for your business?
Marketing Tools: Could your business benefit from marketing tools like coupon codes, gift cards, or email marketing integration?
Here is a quick overview of the 10 best class booking systems for WordPress:
- Booknetic - Overall Best for Class Booking
- WooCommerce Bookings - Best for eCommerce systems
- Simply Schedule Appointments - Best for private tutors
- Bookingo - Best for customizing events
- Booking Calendar - Best free option
- BirchPress - Best for syncing calendars
- ARB Appointment Reservation and Booking Plugin - Best for complex pricing computation
- Event Espresso - Best for holding class events
- Calendarize it! - Best for managing multiple time zones
- Timetable - Best for tracking class booking times
Booknetic comes first in our list of best class booking systems in WordPress. With its many customization options and rich features, it will be your perfect assistant for managing your classes.
- Multiple currency options.
- Customizable email and SMS notifications to send class members and tutors.
- 2-way Google Calendar sync that can make one-time, recurring, or group lessons.
- UX is perfectly designed and optimized for managing lessons with multiple participants.
- You can add an unlimited number of students and tutors.
- PayPal, Stripe, Mollie, Razorpay and Square payment support will make your job easier.
- Booknetic also supports RTL (Right-to-Left) text functionality. If you are going to present lectures to countries such as Arabic or Hebrew, customers using RTL languages can also easily make an appointment.
- A drag and drop form builder that lets you add additional fields to the default booking form.
- Booknetic has the most comprehensive customization options out of all the tools listed
- It supports 190+ payment gateways via WooCommerce payments integration
- Booknetic offers recurring and multiple bookings to make it easy to manage your business
- Initial setup and learning period can be a little challenging
2. WooCommerce Bookings
The WooCommerce Booking and Appointment plugin turn your WooCommerce store into a platform for bookings. You can use the plugin to create and manage various types of class reservation services. Unlike other course booking system reservation and appointment plugins available for WordPress, this plugin fully integrates with WooCommerce.
- You can send Automatic Course Reminder emails to your students.
- Add booking forms where you need them using shortcodes
- You can determine how much free time you need before the next lesson.
- It can send you or students SMS notifications in case of class time status changes.
- You can create coupons or coupon codes for your students.
- It allows students to understand the beginning of the lesson earlier with the memo feature.
- Customizable time slots that can be set for days, hours, or minutes.
- Compatibility with other plugins such as AutomateWoo, WooCommerce Deposits, and Product Vendors.
- Ensures that the same resource isn’t offered to two customers at thesame time.
- When bookings need approval, the payment responsibility falls on the customer, which may lead to unpaid bookings.
- The plugin is billed annually, which might be a consideration for small businesses or individuals.
We should also mention that many users report having negative experiences with this plugin, so do your own research before investing in this platform.
3. Simply Schedule Appointments
If you are looking for an affordable lesson-booking plugin that will not strain your pocket with all its features and perfect integrations, Simply Schedule Appointments will be an ideal choice.
- Before planning a lesson, you can understand the funnel your website visitors go through and optimize the flow for more conversions.
- You can determine your availability for the lesson according to the day.
- Allows you to easily export your site data in CSV AND PDF formats
- You can create schedules for multiple students that allow each to manage their calendars and availability.
- You can automatically sync with your Google Calendar to avoid scheduling conflicting lessons.
- Supports a wide variety of appointment types
- Allows clients to cancel and reschedule natively
- The admin panel is not native and takes up the entire screen, making it difficult to use.
- The admin cannot schedule appointments outside of public availability.
- There is a lack of flexibility in blocking dates and times.
Bookingo is a powerful course booking system in WordPress for the education category. This lessons booking plugin has a sufficient list of tools to make it work fast. When you download the plugin, you get a great set of features, including:
- Bookingo adapts to the screen size. It works great on mobile devices, computers, and tablets.
- There are many payment methods such as PayPal, Cash, Stripe.
- You can use my payment methods supported by WooCommerce if you are using WooCommerce.
- You can add Telegram and email notifications and inform your customers about the course.
- It is possible to add, edit, and delete course groups. You can set it according to age, you can set the start and end time.
- Allows you to add unlimited groups, courses, and forms.
- The setup process is easy
- Bookingo does not integrate with as many third-party software applications as some other appointment booking plugins.
- Some users have reported that Bookingo's customer support can be slow to respond to inquiries.
5. Booking Calendar
Booking Calendar is an open-source class booking system for WordPress. It supports multiple languages and has a stable but somewhat limited working system.
- Customers can search for available lessons or services for specific dates and pay for their reservations online.
- You can send e-mail notifications to assist with general reservation processes
- If you are the manager or visitor who made the reservation, you can arrange the existing reservations.
- Allows you to find out the number of visitors on certain dates
- It supports WPML and qTranslate plugins for multilingual websites.
- It has a large and active community of users and developers who provide support and contribute to the plugin's development.
- While the community is great, it does not have official support.
- Booking calendar has limited functionality.
BirchPress is a comprehensive lesson booking plugin. With this plugin, you can also send email notifications and reminders to your users when appointments are booked, rescheduled, or canceled.
- It comes with built-in PayPal and credit card support, and you can add more payment gateways.
- You can sync with Google calendar to make reservations
- You can show the calendar publicly so visitors can find out what dates and times are available for an appointment.
- Unlike other class booking systems, the BirchPress personal version does not have special appointments from hour to hour.
- You can easily activate reservation forms with the fields you choose
- Allows you to receive reservations directly from your WordPress site
- The UI is simple and easy to navigate.
- BirchPress is not utilized for working across multiple devices.
- Does not support extensive features.
7. ARB Appointment Reservation and Booking Plugin
ARB Booking is an easy-to-use WooCommerce-based class booking system WordPress. It can be useful for group bookings, but even if you have a site for doctors or rental products, this plugin can help you.
- With the Request for Quote feature, users can negotiate, and as an administrator, you can set custom pricing for the person requesting a quote.
- Creating a student employment plan and managing costs is easy.
- If you want, you can synchronize multiple lesson calendars according to different time zones between many different days.
- It also allows you to customize the reservation form by adding custom form fields.
- It allows you to easily add multiple locations, services, and employees.
- Customer support is friendly and helpful.
- The product is rather complex and it can lead to misunderstandings for the users.
8. Event Espresso
It is a slightly more heavy-duty WordPress event calendar plugin that focuses more on people who need to manage tickets or registration, including support for payment methods, event check-in, ticket scanning apps, and more.
- If you are doing multiple days and times for a single event, you can save it in the calendar
- WordPress event calendar, website administrators will be able to easily manage their events and set different options for tickets and pricing.
- Event Espresso puts you in control of all aspects of your event registration and ticketing with WordPress and also allows you to automate the process to make your job easier.
- EventEspresso is really good for managing multiple events.
- Its UI is a bit outdated and needs a rework.
- The demo version is a bit complicated to understand.
9. Calendarize It
It is one of the well-known WordPress lesson booking plugins, which is very easy to use and feature-rich in its paid version. While you can use this awesome page builder to create your custom templates, you probably won't even need this tool as it has many pre-built designs that are extensive in its options.
- What sets it apart from web designs is the CSS layout that provides transparency in design elements and design.
- Provides sidebar widget with mini event calendar and upcoming lessons
- If you record that you have a lesson in the calendar, you can even know how soon it will start with the countdown feature.
- Calendarize it! offers a variety of methods to display your events and bookings.
- Its flexibility options are a bit limited.
The plugin is yet another course booking system WordPress to create a timetable of different kinds of events like classes, lectures, training, conferences, and much more.
- Very useful tool to sync your Google Calendar with your website.
- It provides a perfect view of devices with different screen sizes. It has the ability to be adjusted manually on the devices.
- Optionally show all Google Calendar events in one timeline
- Each course has an hour meter to display in the left timeline column to more accurately show the duration
- Visitors can filter the timeline to view only the events they are interested in.
- Has a unique and pleasant UI.
- Integrates with multiple third-party tools.
- The product demo is a bit limited, which doesn’t help in understanding the inner workings of the system.
Now that you have a list of the 10 best WordPress class booking systems for 2023, what are you waiting for? Start your online learning journey today! If you are a teacher or a tutor, you will need to choose a WordPress theme for your site if you want to show an online service.
Master Guide to Opening and Operating a Yoga Studio
a guide to opening and operating a yoga studio. Includes naming, hiring instructors, marketing, developing website and communicating with customers.
8 Facts You Didn't Know About of Online Scheduling
Discover 8 surprising facts about online scheduling, from its history to future innovations!
9 Essential Features Every Online Booking System Must Have
Discover the essential features that make online booking systems a success for businesses.
Sign up for our newsletter
Be the first to know about releases and industry news and insights.
Booknetic is a simple yet powerful plugin for accepting online bookings & payments on your WordPress site.