Appointment booking Last updated: May 06, 2026

How To Invite Others To Google Calendar | Quick Guide

Written by Saritel Abbaszade Senior Content Writer

Reviewed by Natella Zadeh Head of Marketing

How To Invite Others To Google Calendar | Quick Guide

What day is today? Do you have a meeting? Or a date? ;)

I guess you need to look for a calendar right now. However, this calendar should cover all of your important events. In this case, Google Calendar for business comes to the rescue.

Google Calendar is a free time management and scheduling application developed by Google. It has the ability to transform even the most chaotic situation into the most harmonized. This calendar does more than simply remind you what day it is. It allows you to schedule appointments and interact with people all around the world. You may use video connections to plan remote meetings, coordinate various calendars to find the ideal time, and integrate them on your website so your clients can book time with you.

It is enough to have a Google account to use Google Calendar. You only need to type calendar.google.com or open the app on your phone. To get started, you don't also need a handbook. Choose a day and begin typing to add events. Depending on your preferences, you may see the calendar by day, week, or month. All of the views are simple to use. There's also an option to see only four days at a time, as well as an agenda, which is a list of scheduled activities.

Once you know what Google Calendar is, you just need to know the main benefit of this tool. This is the sharing capacity. You are able to invite people to your events.

How to invite others to Google Calendar?

You can send those invitations from your PC as well as your mobile devices, and it's all quite simple. You can share your calendars completely public. This would be ideal for businesses or educational institutes. Anyone with a calendar may add a public calendar to their calendar and view all of the dates and update it.

How to invite others to Google Calendar events from a desktop?

1. Go to calendar.google.com to access your calendar on your computer. Since you can't share from the mobile app, you have to use a browser2. The next step is to add an event to your calendar. This is accomplished by hitting the “Create” button in the upper-left corner. If you already have a Calendar event, skip to the next step.3. On the left side of the screen, choose the calendar you wish to share.4. A pop-up window will appear with event information. The “Guests” section is located on the right side.5. When you start typing guests in the Add Guest box, the box starts populating users from your Gmail contact list. If you want to invite someone who is not on your contact list, you can invite them simply by entering their email address. Guests are also able to invite others. But if you don’t want them to do this, you can easily change the settings.6. When you complete creating the event and invitations, click the "Save" button in the bottom right corner.

how to invite others to google calendar

How to invite others to Google Calendar from mobile

You can send Google Calendar invitations from your Android device or iPhone. This way you can stay productive anytime, anywhere, even on the go. It doesn't have desktop-like functionality, but the process is very similar. Check out the steps below to learn how to invite others to Google Calendar events from mobile devices. If you are comparing calendar options, see our guide to Google Calendar alternatives:1. Access “My Calendar view” to select the event you invite guests to on your calendar and view the event details.2. Then, in the upper right corner, click the “Edit” button. You will then be able to invite others to the event. On Android, the option will be labeled "Invite People," but on iPhone, it will be named "Add Guests." You may add people by name, e-mail address, or phone number.If you create your event on your computer rather than your phone:

You can provide visitors the ability to change the event on their own;
You can control whether or not they can view other persons on the guest list.

3. When you click Done, the invitees will receive email notifications containing event invites and details, to which they will be able to respond.This is how to invite others to Google Calendar event from your phone, but if you want to do more than invitations, you'll be disappointed, as the additional Google Calendar invite features are not available on smartphones. This option may display as a toggle option above the invitee's name on some devices.

event calendar

Also read: how to add Zoom conferencing to Google Calendar

Other facts about Google Calendar

One of the best advantages of Google Calendar is you can use this tool without having internet access.

If you don’t have an internet connection and you are in a rush, just open the app on your smartphone and look through today’s upcoming events easily.

Calendar Control Using Voice

You can sync Google Calendar with Google Assistant to ask how long it takes to reach a certain amount of time each day or add new appointments without looking at the screen.

One of the most useful shortcuts of the tool is to move directly to an exact day in any year.

Press “g” from any calendar screen and it will display a box in which you may enter whatever date you wish, either in normal date format ("24/07/20") or as a text-based description ("July 24, 2020").

Different types of screen

Make planning easier by requesting a Calendar to display your agenda alongside someone else's in a split-screen, side-by-side view. To begin, the other person must share his or her calendar with you (by selecting the calendar's name in their Google Calendar settings and then adding you to the "Share with particular people" area). Once you've accepted their invitation, go to your Calendar's settings and make sure the "View calendars side by side in day view" option is enabled. Then, simply open your day view, and your cohort's calendar will appear right next to yours for simple agenda synchronization.

And last but not least is Google Calendar can be synced with lots of programs, tools, as well as plugins.

The Association of Google Calendar and the appointment booking system mean a well-organized and planned routine for your daily business. Booknetic is a powerful WordPress scheduling plugin known for its Google Calendar sync features.

This plugin offers a slew of other capabilities that will give you complete control over the appointment booking process. Thanks to the Google Calendar integration of the Booknetic Appointment Booking plugin, you can easily follow the weekly, daily, and monthly appointment schedules. You can easily monitor all your events and get notifications on your smartphone, even if you don't use SMS and email notifications.

In conclusion

Google Calendar is a fantastic tool to design and schedule your important events, family gatherings, or meetings. By knowing how to invite others to Google Calendar you will have control over all of your workflow and keep track of events altogether. In that case, don’t forget to use a booking plugin that we talked about above and customize your appointments. To see all other features, try the Booknetic demo right here, right now.